Governance Documents
Code of Conduct
Code Of Conduct
All members of the Parish Council are required to adhere to a Code of Conduct which require Councillors to maintain high ethical and moral standards when dealing with council business. The Code of Conduct aims to ensure that Councillors act solely in the public interest, are not unduly influenced and openly declare any potential or actual conflict of interests. You can find the details on the Code of Conduct in the attached document.
Standing Orders 2019
Standing Orders
The Standing Orders are the rules by which the Parish Council must operate. It defines things like the maximum number of councillors, how long they may be on the council before standing for re-election, who are the Officers of the council, how meetings are called, managed and recorded, how decisions are made and how complaints are handled.
Financial Regulations 2019
Financial Regulations
These Financial Regulations govern the conduct of Parish Council in dealing with all financial matters. The Parish Council is responsible in law for ensuring that its financial management is adequate and effective and that the Council has a sound system of internal control, including arrangements for the management of risk. The Financial Regulations must be observed in conjunction with the Parish Council’s standing orders.
Statement of Internal Controls
Internal Controls
This document details the system of internal control designed to identify and manage risk as the Parish Council conducts its business. The system of internal control is based on an ongoing process designed to identify and prioritise the risks to the achievement of the Council’s policies, aims and objectives, to evaluate the likelihood of those risks being realised and the impact should they be realised, and to manage them efficiently, effectively and economically. Internal controls are set up by the Responsible Financial Officer (RFO) and cover areas such as the checking of routine financial procedures, examination of financial comparisons and the recording of assets and liabilities.
Risk Register
Risk Management
Documentation of identified risks and controls.
Freedom of Information, Privacy and Data Protection
Freedom of Information
Freedom of Information and Publication
Policy summarising what information is published by the Parish Council, your rights under the Freedom of Information Act and how to request information.
Data Protection and Privacy Policy
Data Protection and Privacy
In order to conduct its business, services and duties, Holbeton Parish Council processes a wide range of data, relating to its own operations and some which it handles on behalf of partners. This document outlines the council's policies on data protection, privacy and compliance with the General Data Protection Regulations. The Data Protection Impact Assessment can be found here.
General Privacy Notice
General Privacy Notice
This privacy notice is for residents and other members of the public, plus those providing services for the council, but not councillors or council employees.
Staff Privacy Notice
Staff Privacy Notice
This document outlines the council's data privacy policy in relation to staff, Councillors and Role Holders. “Staff” means employees, workers, agency staff and those retained on a temporary or permanent basis. The policy also cover volunteers, and other role holders within the council (none currently) including former staff and former councillors. This also includes applicants or candidates for any of these roles.
Finance Documents
2020 Annual Return
Annual Return 2019 - 2020
Excerpts from the 2019 - 2020 annual return of the parish council covering accounts, governance and internal audit.
2019 Annual Return
Annual Return 2018 - 2019
Excerpts from the 2018 - 2019 annual return of the parish council covering accounts, governance and internal audit.
2018 Annual Return
Annual Return 2017 - 2018
Excerpts from the 2017 - 2018 annual return of the parish council covering accounts, governance and internal audit.
2017 Annual Return Excerpts
Annual Return 2016 - 2017
Excerpts from the 2016 - 2017 annual return of the parish council covering accounts, governance and internal audit.
Apr 2016- Apr 2017
Income and Expenditure Statement
Details of the Parish Council Income and expenditure for the period April 2016 to April 2017
Apr 2015 - Apr 2016
Annual Return 2015 to 2016
Details of the Parish Council Income and expenditure for the period April 2015 to April 2016