Governance
Governance Documents
An MOU between SHDC and Holbeton Parish Council which outlines the joint aims along with the role and responsibilities of each party in running the planning process.
Memorandum-of-Understanding-with-Holbeton-Parish-Council-and-SHDC-October-2021
This protocol sets out the action to be taken in the event of the death of H.M.
The Queen (code name Operation London Bridge) and shall only be implemented when an official announcement is made by Buckingham Palace.
Operation-London-Bridge-Protocol-1
Finance Documents
These Financial Regulations govern the conduct of Parish Council in dealing with all financial matters.
The Parish Council is responsible in law for ensuring that its financial management is adequate and effective and that the Council has a sound system of internal control, including arrangements for the management of risk.
The Financial Regulations must be observed in conjunction with the Parish Council’s standing orders.
This document details the system of internal control designed to identify and manage risk as the Parish Council conducts its business.
The system of internal control is based on an ongoing process designed to identify and prioritise the risks to the achievement of the Council’s policies, aims and objectives, to evaluate the likelihood of those risks being realised and the impact should they be realised, and to manage them efficiently, effectively and economically.
Internal controls are set up by the Responsible Financial Officer (RFO) and cover areas such as the checking of routine financial procedures, examination of financial comparisons and the recording of assets and liabilities.
Freedom of Information, Privacy and Data Protection
Policy summarising what information is published by the Parish Council, your rights under the Freedom of Information Act and how to request information.
HPC-Freedom-of-Information-and-Publication-Scheme
In order to conduct its business, services and duties, Holbeton Parish Council processes a wide range of data, relating to its own operations and some which it handles on behalf of partners.
This document outlines the council's policies on data protection, privacy and compliance with the General Data Protection Regulations.
The Data Protection Impact Assessment can be found here.
HPC-Data-Protection-and-Privacy-Policy-1
This privacy notice is for residents and other members of the public, plus those providing services for the council, but not councillors or council employees.
This document outlines the council's data privacy policy in relation to staff, Councillors and Role Holders.
“Staff” means employees, workers, agency staff and those retained on a temporary or permanent basis.
The policy also cover volunteers, and other role holders within the council (none currently) including former staff and former councillors.
This also includes applicants or candidates for any of these roles.
HPC-Privacy-Notice-for-Staff-and-Councillors